Setting Up a Grant in BPS

Once an award letter has been issued from the funder and the School Committee has approved the grant, the grant is ready to be set up in BPS' financial system. A member of the Office of Federal and State Grants team will set up the grant according to the submitted budget and work with you to understand your funding and how to compliantly spend. 
 
In order to set up a grant within the BPS financial system, BAIS Financials, the Office of Federal and State Grants will need both a notice of award (MOA, MOU, Payment Notice, Signed Contract, Check, etc) and the School Committee Approval document, a document provided to the Office of Federal and State Grants by the School Committee Secretary ~2 days after the School Committee meeting when approval was obtained.  
 
Once these two documents have been obtained, the Office of Federal and State grants will map your approved budget to the BPS BAIS Financials chartfields. The Office of Federal and State Grants will work with you to assure your grant has been properly set up, that you understand your budget, and that you understand the compliance regulations that must be followed when spending grant dollars. 
 
For more information on grant setup, please contact Carlos Martinez, Coordinator of Federal and State Grants, at lcmartinez@bostonpublicschools.org.