POLICIES & PROCEDURES: SUPERINTENDENT'S CIRCULARS

The Superintendent issues guidelines and regulations about policy implementation to schools and departments through Superintendent's Circulars. These documents are updated and reissued annually before the start of school. Circulars also may be updated or added during the school year.

For circulars that have not yet been added for the 2024-2025 school year, please refer to the folder for last school year's circlulars.

Use the search bar to filter the documents below:

Attendance (ACA)

Attendance Policies and Procedures (ACA-18)

Enrollment Planning and Support (AMT)

Exam School Application and Admission (AMT-01)

Department of Youth Services Committed Students (AMT-03)

Grade Placement Requirements (AMT-04)

Maximum Age Assignment and Enrollment Policy (AMT-05)

Voluntary Transfer Policy (AMT-06)

Safety Transfers (AMT-07)

Athletics (ATH)

Prevention and Management of Sports-Related Head Injuries (ATH-01)

Athletics Eligibility (ATH-02)

Academics (CAO)

Promotion Policy (CAO-01)

Textbook Management (CAO-03)

Services for Multilingual Learner Students (CAO-05)

GPA Calculation (CAO-06)

Graduation Requirements (CAO-07)

Grading (CAO-08)

All Field Trips General Guidelines & Procedures (CAO-22)

Day Field Trip Guidelines & Permission Slip (CAO-23)

Overnight Field Trip Guidelines & Permission Slip (CAO-24)

International Field Trip Guidelines & Permission Slip (CAO-25)

All Field Trips for Water Activity (CAO-27)

Communications (COM)

Communications Policy (COM-01)

Media Relations Policy (COM-02)

English Learners (EL)

Title I Expenditures for ELs (EL-04)

Initial Identification and Assessment of English Learners (EL-06)

Instructional System & Monitoring for Multilingual Learners (EL-07)

Equity (EQT)

Nondiscrimination Policy and Statement (EQT-01)

Bias-Based Conduct Toward Students Families or Other Third Parties (EQT-02)

Sexual Misconduct Toward Students (EQT-03)

Students and Gender Identity (EQT-04)

Bias-Based Conduct Toward Employees (EQT-05)

Sexual Misconduct Toward Employees and Other Third Parties (EQT-06)

Accommodating Employees (EQT-07)

Expectant and Parenting Students (EQT-08)

Transgender & Gender Nonconforming Employees (EQT-09)

OAG policy (EQT-10)

Family and Community Advancement (FAM)

School Parent Council (FAM-01)

School Site Councils (FAM-02)

Student Government (FAM-03)

Personnel Subcommittee (FAM-04)

Title I Family Engagement Requirements (FAM-05)

BSAC (FAM-06)

Home-School Compact (FAM-07)

Translation & Interpretation Services Protocol (FAM-08)

Finance (FIN)

Travel Policy: Procedures for Approval and Payment (FIN-01)

Mileage Reimbursement (FIN-02a)

Mileage Reimbursement (January-June) (FIN-02b)

Expenditure Reimbursement SY24 (FIN-03)

Student Activity Accounts (FIN-04)

Purchasing Guidelines (FIN-07)

Private Contributions Management (FIN-09)

Grant Guidelines (FIN-10)

Scholarships, Awards, and Honors for Students (FIN-11)

Trust Funds for Schools (FIN-12)

Overpayment of Salaries (FIN-14)

Budget Transfer (FIN-16)

Postage Policy (FIN-19)

Managing Stipends (FIN-20)

BPS Recognized Independent 501c3s (FIN-21)

Facilities Management (FMT)

Performance Evaluation of Custodians (FMT-01)

Work Requests (FMT-02)

Renovations to School Buildings and Yards (FMT-03)

Custodial Pay Adjustments (FMT-04)

Facilities Building Permit Terms & Conditions (FMT-05)

Recycling and Zero Waste Policy (FMT-08)

Material Distribution Procedures (FMT-09)

Integrated Pest Management (IPM) (FMT-10)

Green Cleaners Policy (FMT-11)

Damage Resulting from Fire, Theft, Vandalism or Unlawful Acts (FMT-12)

Environmental Audit Program (FMT-15)

Science Safety in Schools (FMT-18)

Cleaning & Disinfecting Bodily Fluid Spill (FMT-19)

Drinking Water Access Policy (FMT-20)

Food and Nutrition Services (FNS)

Emergency Meal Procedures (FNS-02)

Competitive Food and Beverage Policy (FNS-03)

Responsibilities Regarding School Food Services (FNS-04)

Food Service Menu & Ingredient Guidelines (FNS-06)

Fire Safety & Emergency Management (FSE)

School Safety Contingency Plans (FSE-01)

Fire Safety Practices (FSE-02)

Building Codes & Fire Regulations (FSE-03)

Bomb Threat Procedures (FSE-04)

Medical Emergencies (FSE-05)

Student Safety - Health in School Shops (FSE-06)

Public Health & Workplace Safety (FSE-07)

Safe Mode and Internal Threat Procedures (FSE-08)

Job Sharing for Permanent Teachers and Paras (HRS-HS02)

Office of Human Resources (HRS)

Principal and Head of School Screening Process (HRS-HS04)

Substitute Teachers (HRS-HS06)

Staffing Reassignment and Hiring (HRS-HS07)

Qualifications for Additional Program Areas (HRS-HS07.01)

State Licensure for Teachers (HRS-L01)

Paraprofessional ESSA Requirements (HRS-L02)

Licensure Requirements for Principals-Headmasters and BASAS (HRS-L03)

Performance Evaluation of Teachers (HRS-PM01)

Performance Evaluation of Instructional BASAS Administrators (HRS-PM02)

Performance Evaluation of Non-Instructional BASAS Administrators (HRS-PM02A)

Performance Evaluation of Members of Admin Guild (HRS-PM03)

Performance Evaluation of Non-DESE Licensed BTU Employees (HRS-PM04)

Performance Evaluation of Lunch Monitors (HRS-PM05)

Performance Evaluation for Central Office Managerial Employees (HRS-PM06)

Performance Evaluation of Classroom Paraprofessionals (HRS-PM07)

Performance Evaluation of Non-Classroom Paraprofessionals (HRS-PM07A)

Performance Evaluation of Bus Monitors and Attendants (HRS-PM08)

Performance Evaluation of Cluster Substitutes (HRS-PM09)

Performance Evaluation of ABA Specialists (HRS-PM10)

Contractual Benefits-Career Awards Salary Lanes and Salary (HRS-PP01)

Tuition Reimbursement (HRS-PP03)

Attendance Monitoring (HRS-PP05)

Confidentiality of Personnel Records and Employment Verification (HRS-PP06)

Workers Compensation Procedures (HRS-PP07)

Incentive for Early Notification of Termination for BTU (HRS-PP08)

Criminal History Screening (HRS-PP09)

Drug Free Workplace Policy and Procedure (HRS-PP11)

Massachusetts Domestic Violence Leave Policy (HRS-PP12)

Employee Sick Leave Policy (HRS-PP13)

Family and Medical Leave Act (HRS-PP13A)

Leave for Cancer Screening and Organ Donations (HRS-PP14)

Sick Leave Donation Program (HRS-PP15)

Employee Savings and Investment Benefits (HRS-PP16)

Employee Resignation, Retirement, and Separation Procedure (HRS-PP17)

Performance-Related Dismissal Process for Teachers (HRS-PP19)

Change in Pay Frequency Paras-CFC (HRS-PP20)

Health & Wellness (HWD)

Wellness Policy (HWD-01)

Physical Education (HWD-02)

Comprehensive Health Education (HWD-03)

Healthy School Environment (HWD-04)

Tobacco Free Environment Policy (HWD-06)

Legal Advisor (LGL)

Anti-Hazing (LGL-01)

Public Record Requests (LGL-03)

School Visitor Guidelines (LGL-04)

Subpoenas (LGL-05)

Religious Holy Days (LGL-06)

Student Records (LGL-07)

Adherence to Court Orders (LGL-08)

Political Activity by Public Employees (LGL-09)

Military Recruiters (LGL-10)

Gatherings on School Grounds and Distribution of Materials in Schools (LGL-14)

Student Surveys (LGL-15)

Student Health Information (LGL-16)

Religious Expression in Schools (LGL-17)

Display of Flag and School Ceremonies (LGL-18)

Conflict of Interest Law - City Employees (LGL-19)

Corporal Punishment (LGL-20)

Policy on Use of BPS Buildings _ Facilities for Political Purposes (LGL-21)

Sexual Offender Registry Information (SORI) (LGL-22)

Data and Accountability (ODA)

Procedures for Conducting Educational Research (ODA-01)

State Testing Security and Ethics (ODA-02)

Guidelines and Procedures for Accessing Student Data (ODA-03)

Assessment Program and Benchmark Requirements (ODA-04)

BPS Perception Surveys (ODA-05)

Participation Guidelines for Testing English Learners on Statewide Assessments (ODA-06)

Required Documentation for Withdrawing Students (ODA-07)

Instructional & Information Technology (OIIT)

Acceptable Use Policy (OIIT-01)

Procuring Digital Products Guidance Document (OIIT-02)

Technology Purchasing, Acquisition, & Return Guide (OIIT-03)

Safety Services (SAF)

Student Search Procedures (SAF-01)

Weapons & Objects of No Reasonable Use (SAF-02)

Locker Policy (SAF-03)

Incident Data Reporting and Release (SAF-04)

Metal Detectors (SAF-07)

Release of Students to Authorized Persons (SAF-08)

Lost Children Procedures (SAF-09)

School Access Control (SAF-12)

School Community Partners (SCP)

School-Community Partners (SCP-01)

School Health Services (SHS)

Drug and Alcohol Abuse (SHS-01)

Infection Prevention and Control for School Settings (SHS-04)

Tuberculosis Program (SHS-05)

Immunization Law (SHS-06)

Medication Administration (SHS-08)

Life Threatening Allergies (SHS-11)

Medical Transportation (SHS-13)

Suicide Prevention and Intervention (SHS-16)

Asthma Policy (SHS-20)

Diabetes Policy (SHS-21)

AED Policy (SHS-22)

Condom Accessibility (SHS-23)

Diapering and Toileting Accidents Policy (SHS-24)

Sickle Cell Disease Circular (SHS-25)

Administration of Naloxone (SHS-26)

Special Education (SPE)

Counseling Guidelines (SPE-14)

Child Find Screening (SPE-20)

Student Support Services (SSS)

Homeless Students (SSS-02)

Persistently Dangerous Schools (SSS-07)

Employment Permits (SSS-09)

Bullying Prevention and Intervention Plan (SSS-18)

Home & Hospital Instruction Policy (SSS-19)

Superintendent's Office (SUP)

De-Escalation, Physical Restraint, Seclusion, and Time-Out (SUP-19)

Child Abuse and Neglect (SUP-20)

Transportation (TRN)

Schedule of School Hours (TRN-01)

Student Transportation Safety and Discipline (TRN-02)

Athletics and Field Trips (TRN-03)