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Grant Management and Application Resources

 
Click to access the BPS Intent to Apply Form
Once you find a grant opportunity that you would like to apply for, please complete the online Intent to Apply Form. This should be completed no later than 2 weeks before the grant deadline. 
 
Click to access the BPS Grants Circular
The BPS Grants Circular provides details about grant management in the Office of Grants and External Funding.
 
Click to access the BPS Grants Management Library
This internal grants library provides step-by-step guidance around all grant-management activities, BPS procedures, best practices, contact information, common grant application materials, and commonly asked questions. 
 
Click to access the BPS Letter of Support Request Form
If you are applying for a grant that requires a Letter of Support, please complete the  Intent to Apply Form and the Grants Team will assist you in obtaining a Letter of Support.
If you are requesting a Letter of Support where BPS is not the lead applicant, please complete the online Letter of Support Form and the BPS Grants Team will follow up. 
 
Click to access the BPS Current Grant Opportunities listing
The Office of Grants and External Funding constantly updates this list with opportunities. Once you have identified a grant you would like to apply for and an individual/team to write the grant, please complete the Intent to Apply Form
 

Quarterly Newsletter

Click to subscribe to the Office of Federal and State Grants' quarterly newsletter.  The Office of Grants and External Funding sends out quarterly newsletters with important announcements, upcoming School Committee dates, changes to policies and practices, and tips for managing your grant.

Please download the latest newsletter to see what's been happening and sign up to receive the quarterly newsletter!

 
Winter 2017
Spring 2017
Summer 2017
Newsletter: Fall 2017

School Committee Approval

All grants awarded to the Boston Public Schools must first obtain approval by the School Committee before any dollars may be accepted into the district. Please note the upcoming dates for School Committee Meetings and the due dates for grants to be submitted to the Office of Grants and External Funding.

 

 

The master calendar and draft agenda for each meeting are posted to the Boston School Committee website

Information on how to submit for SC Approval can be found in the Grants Management Library.

Helpful How-Tos

The below how-documents provide helpful information on how to run some of the common grant management reports at the Boston Public Schools. In order to run these reports, you must have access to BAIS Financials/Peoplesoft. 
 
If you do not currently have access to BAIS Financials/Peoplesoft, please sign up for training and access using this form.
 
Click for a step-by-step instructions on how to do a budget transfer at BPS
Click for instructions on how to view your budget in BAIS financials
Click for instructions on how to view the open pre-encumberences (requisitions) in your budget
Click for step-by-step instructions on how to view the open encumberences (purchase orders) in your budget

Contact

Yvonne Macrae
Director of Grants and External Funds
617-635-9577
 
 
Charnae Garrett- Coles
Sr. Grants Manager
617-635-9468
 
 
Imani Penn
Title 1 Coordinator
617-635-9466
 
 
Carlos Martinez
Grants Coordinator
617-635-9084
 
 
Nicole Mendoza 
Grants & External Accounts Coordinator 
617-635-8582
 
 
Genita Johnson
Grants Coordinator
617-635-8930