Reimbursement Procedures

  • If your student has transportation through their IEP and you have transported them to and from school due to a lack of transportation, you are entitled to seek mileage reimbursement at the prevailing state rate and/or taxi and rideshare costs for any trips between your home and the school. For example, if your child’s bus did not pick up your child for school and/or your child’s bus was not available to transport them home after school, you are encouraged to seek mileage reimbursement.

    Effective July 01, 2022, the prevailing rate per mile is $0.625 per mile, as required in 603 CMR 28.07(6). Effective January 1, 2023, the reimbursement rate increased to $0.655. The reimbursement amount will be based on the rate at the time of the trip. Please follow the directions below to begin that process:

    • Create a new City of Boston Vendor account if you still need to get one from a previous transportation reimbursement, including ACH (Direct deposit to your Bank/see instructions). 

    • If you are unable to create a City of Boston Vendor Account online, BPS accepts a W-9 which can be filled out and submitted to Individuals with no social security number or Tax ID can leave that box blank on the W-9 form.

    • In addition to the W-9 form, individuals seeking transportation reimbursement must complete this form and attach backup documentation, i.e., taxi or Uber/Lyft receipts and email it to To access the translated versions, visit our website by clicking here.

    • The rate of reimbursement will be based on the date of the trip as follows:

      • Before 7/01/2022 - $0.585 per mile 

      • 7/2/2022 - $0.625 per mile

      • 1/1/2023 - $0.655 per mile


    If you have any questions, don't hesitate to get in touch with the BPS Helpline at 617-635-8873 or via email at The Helpline is open Monday through Friday, 8:30 am until 5:00 pm.